Streamlining financial planning and forecasting with Workday Adaptive Planning

Developing a blueprint to elevate efficiency and insight

February 05, 2025

Key takeaways

Financial planning and forecasting have become even more challenging and complex.

Workday Adaptive Planning can revolutionize key financial planning and forecasting processes.

The platform can streamline workflows, improve accuracy and enhance decision making.

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Financial services Digital transformation Financial institutions Insurance

In today's rapidly evolving business landscape, financial planning and forecasting have become increasingly challenging and complex. To maintain a competitive edge, organizations must embrace innovative solutions that streamline processes, improve accuracy and enhance decision making. Workday Adaptive Planning offers a powerful and flexible platform to deliver these capabilities and revolutionize financial operations.

Workday Adaptive Planning is an advanced enterprise performance management solution that empowers businesses to achieve greater efficiency, transparency and strategic alignment throughout their strategic business planning and reporting cycle. The platform enables companies to address critical challenges and transform financial processes with benefits including:

  • A centralized platform: Unify financial planning, analysis and reporting processes into a single, integrated platform
  • Real-time insights: Access up-to-date financial data and key performance indicators to make informed decisions
  • Advanced analytics: Leverage predictive analytics and machine learning to identify trends, forecast future outcomes and mitigate risks
  • Collaboration and workflow: Facilitate seamless collaboration among finance teams, business units and executive leadership
  • Scalability and flexibility: Adapt to changing business needs and scale operations as your organization grows

The power of Workday Adaptive Planning extends to several key business functions, enabling you to quickly make better decisions in areas including:

Integrated financial planning

  • Create accurate annual and long-range budgets aligned with strategic goals
  • Leverage operational metrics and performance drivers to deliver financial results
  • Automate routine tasks, such as data entry and report generation

Real-time forecasting

  • Monitor key business metrics and adjust forecasts as needed to respond to changing conditions
  • Improve accuracy and reduce forecast errors with greater transparency into market trends and leverage expert judgement from across the organization
  • Generate precise forecasts by using built-in AI/machine learning (ML) functionality based on historical data and performance

Scenario planning

  • Simulate different scenarios to assess potential risks and opportunities
  • Evaluate the impact of various decisions on financial performance
  • Make data-driven decisions with confidence

Reporting and analytics

  • Generate insightful dynamic reports and dashboards to track performance and identify trends
  • Drill down into detailed data to uncover underlying causes and opportunities
  • Share information seamlessly across your organization

Workday Adaptive Planning in action

Simply put, Workday Adaptive Planning enables your organization to create actionable insights and drive results. Centralized planning templates and assumptions streamline your planning, budgeting and forecasting, delivering enhanced flexibility and scalability to quickly address your critical challenges and deliver growth. Built-in AI and ML capabilities automate trend analysis and efficiently identify accounts with significant differences.

Streamlining the budgeting process

Challenge

Manual, time-consuming budgeting processes that are common within many businesses limit overall visibility and control.

Solution

By implementing Workday Adaptive Planning, you can centralize the budgeting process, automate data collection, allocate resources and generate detailed budget reports to deliver faster transparency into the results.

RSM worked with an independent private wealth management company to streamline budgeting and reporting processes within Workday Adaptive Planning, enabling them to improve forecast accuracy and make more effective, data-driven decisions. RSM established a direct integration to the company’s Dynamics 365 Business Central enterprise resource planning (ERP) system so the finance team now automatically runs their required cost center reports based on a single source of truth and identifies variances to the budget throughout the month-end close process. Previously, these reports were very time-consuming, manually prepared spreadsheets, and only available to business leadership a couple of days after the month-end close.

The RSM team also established a centralized budget process within Workday Adaptive Planning to replace over 40 manual spreadsheet-based templates, leveraging driver-based models for workforce planning and travel, meals and entertainment expenses that leverage centralized assumptions (i.e., provincial employer taxes, per diem rates), an office leases model to track rent costs, and data entry sheets for all other costs and revenue.

Over 40 budget owners are now fully trained to enter their budgets directly within Workday Adaptive Planning, utilizing the process to guide them through each step and empowering them to dive into their financial results with self-service reporting. The finance team can track the progress of budget entries centrally and monitor results in real time, enabling them to have meaningful conversations throughout the process, rather than waiting for manual consolidations at the end, increasing engagement across the business and reducing the risk of errors due to version control.

Month-end reporting is now streamlined, and the time savings is used for deeper analysis to support the organization’s strategic growth. Additionally, visibility into the month-end numbers during the close has improved the accuracy of each month’s results by ensuring the team can identify missing journal entries and avoid post-period close adjustments.


When you are managing the budget process from within finance, it is important that you have time to engage various budget owners across the organization for their input and feedback. Company-wide collaboration is often the key to drive improved results. In this instance, it was very rewarding to have all budget owners buy in to the process we had designed for our client, freeing up the finance team to focus on critical conversations and understanding the impact departmental decisions have on the results.
Jen Harwood, manager, RSM Canada

Best practices for successful implementation

As demonstrated above, Workday Adaptive Planning is a powerful platform that can provide a host of valuable benefits to organizations across all industries. To get the most from the solution, your organization should take the following measures during the implementation process:

Define clear objectives: Clearly articulate the goals and benefits of implementing Workday Adaptive Planning when compared to your current state.

Involve key stakeholders: Engage finance, operations and IT teams to inspire buy-in and smooth adoption throughout the implementation.

Focus on data quality and integration: Prioritize data quality for seamless integration with existing systems and establish early trust in the centralized data.

Concentrate on change management: Develop a comprehensive change management plan to address user concerns and resistance.

Emphasize continuous improvement: Monitor performance, gather feedback and optimize processes to maximize the long-term value of Workday Adaptive Planning.

The takeaway

By harnessing the power of Workday Adaptive Planning, your organization can revolutionize your financial planning and forecasting processes. By streamlining workflows, improving accuracy and generating more extensive insights to enhance decision making, your business can gain a competitive edge and gain an upper hand toward driving sustainable growth in line with your strategic goals.

Ready to capitalize on the potential of Workday Adaptive Planning?

RSM’s Workday Adaptive Planning practice is dedicated to helping you streamline complex financial planning and reporting processes and achieve your strategic goals. 

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